This Privacy Policy (hereafter referred to as “Policy”) outlines the practices regarding the collection, use, and protection of personal information in the context of the school canteen prepaid card system. This system allows parents to recharge their child’s prepaid card for the purpose of purchasing food from the school canteen. By participating in this system, parents and students acknowledge and consent to the following privacy practices.
1.1 Cardholder Information: The prepaid card system may collect and store personal information, including but not limited to the cardholder’s name, student ID number, and transaction history.
1.2 Parent/Guardian Information: To facilitate card recharging, we may collect parent or guardian contact information, including names, email addresses, and phone numbers.
2.1 Transaction Records: The transaction history, including details of purchases made using the prepaid card, may be recorded and used for administrative and accounting purposes.
2.2 Communication: We may use the contact information provided by parents or guardians to communicate about card balances, transaction updates, and other pertinent information related to the school canteen prepaid card.
3.1 Limited Sharing: Personal information collected will not be shared with third parties unless required by law or for the purposes of resolving card-related issues, such as lost or stolen cards.
4.1 Data Security: We take reasonable measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. Information is stored securely and accessible only to authorized personnel.
5.1 Retention Period: Personal information collected is retained for as long as it is necessary to fulfill the purposes outlined in this Policy or as required by applicable laws and regulations.
6.1 Access to Information: Parents and students have the right to access and review the personal information collected. Requests for access should be directed to the school administration.
6.2 Correction of Information: If personal information is found to be inaccurate or incomplete, requests for corrections should be submitted to the school administration.
7.1 Policy Updates: The school administration reserves the right to amend this Privacy Policy. Updates will be communicated to parents and students in a timely manner.